Privacy Policy
1. Introduction
Workbench HR (“we,” “our,” or “us”) respects your privacy. This Privacy Policy describes how we collect, use, store, and protect information when you visit our website, use our products, or interact with us online. By using our services, you agree to the practices described here.
2. Information we collect
We may collect the following categories of information, depending on how you use Workbench HR:
- Account and profile data: name, work email, company name, role, and preferences you provide when you sign up or update your profile.
- Usage data: pages viewed, features used, approximate location derived from IP address, device type, browser version, and timestamps.
- Support communications: messages you send to us, including attachments or screenshots you choose to share when troubleshooting.
- HR-related content you upload: documents, templates, or employee data you store in the product, processed solely to provide the service you have configured.
3. How we use information
We use collected information to:
- Provide, maintain, and improve Workbench HR;
- Authenticate users, prevent fraud, and protect security;
- Send transactional emails, product updates, and (where permitted) marketing communications;
- Analyze aggregated usage trends to improve usability and performance;
- Comply with legal obligations and enforce our agreements.
4. Sharing and disclosure
We do not sell your personal information. We may share data with subprocessors who assist us (e.g., hosting, email delivery, analytics) under strict confidentiality and data-processing terms. We may disclose information if required by law, court order, or to protect the rights, property, or safety of our users or the public.
5. Data retention
We retain information for as long as your account is active or as needed to provide services. After closure of an account, we may retain certain records for a limited period for legal, tax, or security purposes, after which data is deleted or anonymized according to our retention schedule.
6. Your rights and choices
Depending on your jurisdiction, you may have the right to access, correct, delete, or export your personal data, or to object to certain processing. You may opt out of marketing emails via the unsubscribe link. To exercise other rights, contact us using the details in Section 10.
7. Security
We implement administrative, technical, and organizational measures designed to protect data against unauthorized access, alteration, or loss. No method of transmission over the Internet is completely secure; we encourage strong passwords and careful handling of credentials.
8. International transfers
If you access our services from outside the country where our servers are located, your information may be transferred across borders. Where required, we use appropriate safeguards such as standard contractual clauses.
9. Children’s privacy
Workbench HR is not directed at children under 16. We do not knowingly collect personal information from children. If you believe we have collected such information, please contact us so we can delete it.
10. Changes to this policy
We may update this Privacy Policy from time to time. We will post the revised version on this page and update the “Last updated” date. Material changes may be communicated by email or in-product notice where appropriate.
11. Contact
For privacy-related questions or requests, contact: info@workbenchhr.com.
